Six conversations before spending

A calm plan starts with agreement

Guest of honour

What would feel joyful, tiring, private, awkward or simply unwanted?

Family version

Which customs matter, which are optional, and who can verify the details?

Decision rights

Who is the host, budget owner, final approver and day-of coordinator?

Guest boundary

Intimate or broad? Adults only, children included, in person, remote—or a mix?

Gift preference

Registry, contributions, gifts, no gifts or another choice? Say it without pressure.

Photo boundary

What may be photographed or posted, by whom, and what must stay private?

A flexible four-stage timeline

Compress or expand it to fit your event

About four weeks before

Agree on style, size, budget, decision owners, guest boundary, venue direction and custom-checker. Choose a date only after the guest of honour agrees; take health or travel questions to their own care professional.

About two weeks before

Send invitations, confirm accessibility and transport, settle the menu and suppliers, and create the running order. Keep personal guest details outside this tool.

Two days before

Confirm counts, roles, deliveries, seating, activity supplies, remote link, photography boundary and cleanup plan. Remove anything no longer wanted.

On the day

One coordinator owns questions, time and vendor calls. Keep water, seating, a quiet space and transport arrangements available as practical hospitality choices—not medical prescriptions.